MONROE - In a meeting Monday, the City of Monroe Board of Public Works:
• Approved a permit application for Monroe school district to install concrete on part of terrace by Abe Lincoln School on 13th Avenue.
• Approved for payment of bills in the amounts of $3,603.23 from Green Valley Disposal for May recycling; $2,940 from Whitney Tree Service for tree removal and trimming; $300,450.15 from E & N Hughes for downtown streetscape project; $25,290.50, $24,496, $108,590.46, $72,549.50 and $84,715.72 from Fehr-Graham and Associates for work on the downtown streetscape project since December 2008.
• Discussed possible overtime in regards to a contract with E & N Hughes for streetscape project. Terry Hughes told the board that the month of work lost at the beginning of spring waiting for the city to secure funding may cause his company not to be able to get the last of the concrete poured in November. The company is now one to two weeks behind its expected schedule. The Board asked Hughes to return in August to update them on the progress.
• Discuss a letter from Todd Miller requesting refund for garbage pickup, which he said was not being done, despite his repeated inquiry into the problem with city departments. The Board asked him to meet with Street Department Supervisor Tom Boll and Public Works Director Kelly Finkenbinder to come up with an equitable credit to his account.
• Reviewed and accepted quotes for curb repair and authorize hiring Rock Solid to perform work at a cost of $8,175.25.
• Authorized WWTP Director Jerry Ellefson to sell a 1984 dump truck.
• Authorized Ellefson to sell a 1984 tanker for salvage to BEHR Green County at a quote of $50 per ton. Wayne Fry Salvage quoted $30 per ton.
• Authorized Ellefson to purchase a 1990 IHC dump truck from the airport at a cost of $4,500, from funds in the department's capital equipment account.
• Heard an update on Honey Creek Clean Up from Ellefson. Boys Scouts and leaders from Troops 101, 115 and 180 put in 157 community service hours and removed 48 bags and 15 other units of trash from five miles of streams and detention ponds in Monroe.
• Recommended to Council to hire Maddrell Excavating, Monroe, at a cost of $15,678 for installation of 525 feet of 8-inch water main and four hydrants at the MERIT Center. The cost will come from the MERIT fund. The MERIT Center is funded entirely by donations and does not use taxpayer money.
• Recommended to Council to hire architect David Haroldson, Monore, at a cost of about $27,000 for engineering and design work and developing state approved plans for proposed west side fire station. Deputy Fire Chief Lane Heins said the plans were necessary if, in the event a $900,000 grant is approved and accepted, the city is to be ready to start construction within 90 days per grant guidelines. Architect Terry Martin, who also submitted a plan, said the quotes did not include the same items, and he explained that to start the project the city would still have to go out for bids for more comprehensive plans that included several other aspects of engineering and design plans, including budgets with prevailing wage information and references for experience. Thurston Hanson voted against the recommendation, stating that the $20,000 difference between the two lowest quotes indicated that the architects had different ideas as to what was being asked for. Haroldson was not present at the meeting for questions.
Vice-president Mark Coplien was absent.
- Tere Dunlap
• Approved a permit application for Monroe school district to install concrete on part of terrace by Abe Lincoln School on 13th Avenue.
• Approved for payment of bills in the amounts of $3,603.23 from Green Valley Disposal for May recycling; $2,940 from Whitney Tree Service for tree removal and trimming; $300,450.15 from E & N Hughes for downtown streetscape project; $25,290.50, $24,496, $108,590.46, $72,549.50 and $84,715.72 from Fehr-Graham and Associates for work on the downtown streetscape project since December 2008.
• Discussed possible overtime in regards to a contract with E & N Hughes for streetscape project. Terry Hughes told the board that the month of work lost at the beginning of spring waiting for the city to secure funding may cause his company not to be able to get the last of the concrete poured in November. The company is now one to two weeks behind its expected schedule. The Board asked Hughes to return in August to update them on the progress.
• Discuss a letter from Todd Miller requesting refund for garbage pickup, which he said was not being done, despite his repeated inquiry into the problem with city departments. The Board asked him to meet with Street Department Supervisor Tom Boll and Public Works Director Kelly Finkenbinder to come up with an equitable credit to his account.
• Reviewed and accepted quotes for curb repair and authorize hiring Rock Solid to perform work at a cost of $8,175.25.
• Authorized WWTP Director Jerry Ellefson to sell a 1984 dump truck.
• Authorized Ellefson to sell a 1984 tanker for salvage to BEHR Green County at a quote of $50 per ton. Wayne Fry Salvage quoted $30 per ton.
• Authorized Ellefson to purchase a 1990 IHC dump truck from the airport at a cost of $4,500, from funds in the department's capital equipment account.
• Heard an update on Honey Creek Clean Up from Ellefson. Boys Scouts and leaders from Troops 101, 115 and 180 put in 157 community service hours and removed 48 bags and 15 other units of trash from five miles of streams and detention ponds in Monroe.
• Recommended to Council to hire Maddrell Excavating, Monroe, at a cost of $15,678 for installation of 525 feet of 8-inch water main and four hydrants at the MERIT Center. The cost will come from the MERIT fund. The MERIT Center is funded entirely by donations and does not use taxpayer money.
• Recommended to Council to hire architect David Haroldson, Monore, at a cost of about $27,000 for engineering and design work and developing state approved plans for proposed west side fire station. Deputy Fire Chief Lane Heins said the plans were necessary if, in the event a $900,000 grant is approved and accepted, the city is to be ready to start construction within 90 days per grant guidelines. Architect Terry Martin, who also submitted a plan, said the quotes did not include the same items, and he explained that to start the project the city would still have to go out for bids for more comprehensive plans that included several other aspects of engineering and design plans, including budgets with prevailing wage information and references for experience. Thurston Hanson voted against the recommendation, stating that the $20,000 difference between the two lowest quotes indicated that the architects had different ideas as to what was being asked for. Haroldson was not present at the meeting for questions.
Vice-president Mark Coplien was absent.
- Tere Dunlap