Public Notices

Miscellaneous

CITY OF MONROE COMMON COUNCIL MINUTES

November 19, 2018 CALL TO ORDER FOR THIS MEETING The Common Council was called to order on November 19, 2018. Present at roll call were alders Michael Boyce, Brooke Bauman, Chris Beer, Jeff Newcomer, Richard Thoman, Ron Marsh, Rob Schilt, Donna Douglas, and Mickey Beam. Youth in Government members Rebekah Rath, Quinn Moorman, and Marissa Vosberg were also present. A. PLEDGE OF ALLEGIANCE B. CORRECTION OF MINUTES C. BUSINESS BY MAYOR Mayor Armstrong gave a brief comment on a revised version of a sustainable budget. He believes the last options that were presented could have worked and also believes the revisions proposed at this meeting could work as well. D. APPEARANCES BY THE PUBLIC Lavern Isely of 908 23rd Street spoke regarding hiring a full time parks supervisor and in opposition of not filling the two police officer positions. Diane Krebs of N3497 Grandview Lane spoke in favor of reinstating the parks supervisor position, in opposition of not filling the police officer positions, and issues with outsourcing jobs. Vicki Mortimer of 2242 4th Avenue West spoke of concerns with outsourcing, the budget not being on the website, officers/crime, how costs are allocated, concerns with new positions not being posted, and concerns with outsourcing finance duties. E. CONSENT AGENDA Motion made by Chris Beer and seconded by Richard Thoman to approve the consent agenda. On a roll call vote, Motion Passed. 1. Miscellaneous Licenses 2. Claims list F. COMMENTS/QUESTIONS ON TREASURER'S REPORT (2ND REGULAR MEETING OF EACH MONTH) 1. Treasurer's Report Michael Boyce explained in response to one of the public comments that the Treasurer's Report shows all of the spending and general ledger codes and the year to date spending for each code. G. FINANCE AND TAXATION COMMITTEE 1. Resolution Adopting 2019 Budget, Levying Taxes, and Approving Appropriations Motion by Alder Boyce to approve the resolution adopting the 2019 budget, levying taxes, and approving appropriations, seconded by Richard Thoman. Motion by Ron Marsh to suspend the rules so alders may speak more than two times, seconded by Mickey Beam. Upon roll call vote, motion carried. Ayes: Boyce, Thoman, Marsh, Schilt, Douglas, Beam Nays: Bauman, Beer, Newcomer Administrator Rath explained that the direction from the Council at the last meeting was to add the parks supervisor position back in, reduce the increased PEHP amount, and add in the amounts that would fully fund the two police officer positions. A staff meeting was held on November 16, 2018, and a number of items came out of that meeting. One additional item to call attention to was an amount of $115,000 for active insurance claims filed against the City. CIVMC was contacted to see what the reserves were. The insurance limits are $50,000 per occurrence. The budgeted amount is recommended at $115,000, if everything needs to be paid out to those limits. That left additional concerns about how to arrive at a bottom line balanced budget. Rath looks to use $75,000 in one time money to balance the budget, stating that insurance claims are not something that happen every year. Rath further explained that there is some money set aside in LGIP (Local Government Investment Pool) for insurance, which would be where this one time money would come from. $40,000 of levy for any future insurance expenses would still be budgeted. If the claims don't go through and that money isn't spent, the money would not come out of one time funds. Rath went over his proposed changes, which included the funding for the two police officer positions, the addition of the parks supervisor position, the removal of the assistant supervisor position in the parks department, which would no longer be needed, the reduction/elimination of two summer help positions in the parks department, adjustments to health insurance, elimination of the RICOH contract, which included an early termination penalty, reducing overtime city wide by 20%, a 1.25% cost of living increase for non-represented employees, a 2% pay increase for employees formerly represented by the AFSCME Union and sworn officers, a reduction in HR operating supplies and Fire Department protective equipment, and an adjustment to the airport supervisor's contract. These adjustments would leave the final budget within $26 of the levy and still under the allowable levy limit. Motion by Chris Beer to amend the original motion to withdraw the $35,000 for the ICMA Public Safety staff study, seconded by Donna Douglas. Upon roll call vote of the amendment, motion carried. Ayes: Bauman, Beer, Newcomer, Thoman, Marsh, Schilt, Douglas, Beam Nays: Boyce Upon roll call vote of the original motion to approve the resolution adopting 2019 budget, levying taxes, and approving appropriations, the motion carried. Ayes: Boyce, Bauman, Newcomer, Thoman, Marsh, Schilt, Douglas, Beam Nays: Beer H. PUBLIC SAFETY COMMITTEE 1. Resolution approving special events Motion made by Rob Schilt and seconded by Donna Douglas to approve the resolution approving special events. On a roll call vote, Motion Passed. I. AIRPORT BOARD OF MANAGEMENT 1. Resolution Approving Contract with Airport Supervisor Motion by Ron Marsh to approve the Airport Supervisor contract, seconded by Rob Schilt. Motion by Brooke Bauman to amend the Airport Supervisor contract amount to $55,687.50, seconded by Chris Beer. Upon roll call vote of the amendment, motion carried unanimously. Upon roll call vote of the original motion, motion carried unanimously. J. BUSINESS PRESENTED BY ALDERPERSONS Alder Boyce thanked youth in government members for their courage in casting no votes. He also stated that he feels the Council needs to limit appearances by the public to the citizens of the City of Monroe, those who the Council represents and would like to see the Council take any formal action necessary to implement such policy. Alder Bauman thanked everyone who had input on the budget including the Council, employees, youth in government members, and the community. Bauman says that the involvement shows that people are passionate about what happens in the City. Tough decisions will need to continue to be made, and the City needs to start looking for efficiencies for the 2020 budget. K. BUSINESS PRESENTED BY DEPARTMENT HEADS L. BUSINESS PRESENTED BY THE PRESS M. ADJOURNMENT Motion to adjourn by Chris Beer, seconded by Brooke Bauman. Upon voice vote, motion carried. This Council may take any ac on it considers appropriate related to any item on this agenda. Requests from persons with disabilities who need assistance to participate in this meeting, including need for an interpreter, materials in alternate formats, or other accommodations, should be made to the Office of the City Clerk at (608) 329-2564 with as much advance no tice as possible so that proper arrangements can be made. (December 8, 2018) WNAXLP

CITY OF MONROE COMMON COUNCIL SPECIAL MEETING MINUTES

November 14, 2018 CALL TO ORDER FOR THIS MEETING The City of Monroe Common Council was called to order for a Special Common Council meeting on November 14, 2018. Present at roll call were Alders Michael Boyce, Brooke Bauman, Chris Beer, Jeff Newcomer, Richard Thoman, Ron Marsh, Rob Schilt, Donna Douglas, and Mickey Beam. A. PLEDGE OF ALLEGIANCE B. COMMITTEE OF THE WHOLE Mayor Armstrong made a brief statement about correcting long term deficits in the budget. Mayor Armstrong also appointed Richard Thoman to fill the unexpired term of Ron Marsh on the Finance and Taxation Committee. Motion by Ron Marsh to go into the Committee of the Whole, seconded by Donna Douglas. Upon voice vote, motion carried unanimously. Motion by Michael Boyce to have Mayor Armstrong serve as the Chairperson of the Committee of the Whole, seconded by Chris Beer. Upon voice vote, motion carried unanimously. 1. Discussion of the 2019 Budget Attorney Bartholf explained process of committee of the whole and reminded the Council that the existing main motion to approve the 2019 budget still stood, followed by a motion to refer to committee of the whole. In the committee of the whole, the Council can discuss and make motions and amendments to the budget, which are just recommendations. After the Council moves out of committee of the whole, it goes back to Council with the pending main motion. The motion can be voted on to deny or pass, or motions to amend can be made. Ron Marsh requested a suspension of the speaking rules. Mayor Armstrong advised that the discussion is open forum and the rules will not apply. Alders made various statements regarding the budget process, the public involvement, tough decisions, making decisions based on factual information, and creating a sustainable budget. Alder Marsh handed out a new document of proposed budget changes along with copy of what was provided at the last meeting. Marsh discussed his proposed changes, which included bringing back into the budget the two full time officers. Alder Bauman requested Administrator Rath talk about the police officers positions that are being proposed to not be filled. Administrator Rath explained that as part of the budget process, department heads were asked to submit proposals based on requests for 2019. Police Chief Kelley forwarded a budget proposal and one of the items requested was under PEHP, which looked to increase from $25,000 - $70,000, as there could be two retirements in 2019. If those retirements do not occur, the PEHP funding could be used for wages. Rath explained that he does not have information on who is retiring. The difference without any retirements, leaves the budget short about $37,000, which could be taken from the PEHP to offset. There was mention at the last meeting about using fund balance to pay for that, which Rath stated is a possibility with more time to evaluate and see how things play out. The budget can be analyzed at that point and can be amended at that time. If the retirements do not happen, there is no need to make amendments to budget. There could also be decreased expenditures in law enforcement or additional revenues that come up, or decreased expenditures in other areas at which time an amendment could be made. Rath mentioned that during the last WPPA negotiations there was interest in looking at part time staff, reserve officers, etc. to differentiate how spending occurs. Alder Bauman asked if there were any other changes to the organizational chart for the Police Department. The Police Chief looking to change up power shift officers. Beginning discussions have taken place regarding looking at school resource officers. Dispatcher numbers remain the same. A question came up about the unassigned fund balance of $640,363 that was indicated in Alder Marsh's budget proposal. Rath explained that it was at about $500,000 last year, and around $200,000 was used to fill the 2018 budget. The PILOT (payment in lieu of taxes) was increased, which brought in new revenue for utilities. Currently there is roughly $440,000 of unassigned fund balance, of that $245,000 is in the TIDs, as the general fund is responsible for TIDs. Alder Thoman asked questions regarding a school resource officer. Rath explained that the school district would determine the responsibilities and timing of the individual and that the resource officer would become part of the school district administrative staff working interchangeably with the school staff and could work for the City during non-school times, such as special events. Rath answered a question about having an officer dedicated to schools in the past, and explained that the resource officer would have differences from the current officer position. Rath informed the Council that the school district had no interest in a resource officer in the past, but it was brought up at a meeting with the school district and there now seemed to be interest. Alder Marsh explained his proposal for changes to the budget, which take the difference between the 2018 and 2019 police budgets, adds $7,500 for overtime, and reduces capital incinerator funds to fund officers. Marsh explained that there are capital funds in various departments that can be moved around with approval by the body. Discussion took place about the need for the capital funding for the incinerator. Further discussion took place about voting on the capital budget separately. Administrator Rath provided a point of information, stating that the capital Marsh referred to as being able to be moved around is from more recent debt service obligations, which is earmarked for certain projects identified in that bonding. He also explained that a portion of the proceeds from Liberty Mutual go towards the flooring contracts, storage pods, and legal fees, and there will be very little left over. Rath clarified that his recommendation is not to terminate officer positions, but rather to not refill the positions if the retirements took place. He reiterated that if the retirements do not happen, the PEHP money will be used to pay for salaries, and a negative balance of $37,500 remains outstanding. Discussion took place about the standard for number of officers and the possibility of having an outside firm complete a study to evaluate. A study would cost approximately $30,000-$40,000. Alder Boyce said he would like to find ways to fund the study within the next 90 days. Rath explained that one time revenue could be used for this, as it is not an ongoing cost that needs to be sustained. Alder Schilt asked Administrator Rath if the priority based budgeting is it a necessity. Rath explained the benefits of the tool. The tool looks at the services the city provides, assigns personnel and non personnel costs related to services, and scores based on community priorities established through strategic planning or other processes. Questions and answers took place regarding the street construction salaries and proposed organizational changes to the parks and forestry department, increased workloads in the department, and what is leftover from the parks supervisor salary from 2018. Motion by Michael Boyce to return to regular order, seconded by Chris Beer. upon voice vote, motion carried. C. FINANCE AND TAXATION COMMITTEE 1. Resolution Adopting 2019 Budget, Levying Taxes, and Approving Appropriations Motion by Michael Boyce approve capital budget of $605,000 separately, seconded by Brooke Bauman. Upon roll call vote, motion carried. Ayes: Boyce, Bauman, Beer, Newcomer, Thoman, Schilt, Beam Nays: Marsh, Douglas Michael Boyce called the question on the existing motion to approve budget as presented, seconded by Chris Beer. Upon roll call vote, motion failed. Ayes: Boyce Nays: Bauman, Beer, Newcomer, Thoman, Marsh, Schilt, Douglas, Beam Ron Marsh motioned to direct Administrator Rath to find $120,000 within the current budget and bring back to the Council on 11/19/18. Motion was seconded by Donna Douglas. Upon roll call vote, motion carried. Ayes: Bauman, Marsh, Schilt, Douglas, Beam Nays: Boyce, Beer, Newcomer, Thoman D. BUSINESS PRESENTED BY ALDERPERSONS None. E. BUSINESS PRESENTED BY DEPARTMENT HEADS None. F. BUSINESS PRESENTED BY THE PRESS None. G. ADJOURNMENT Motion to adjourn by Chris Beer, seconded by Donna Douglas. Upon voice vote, motion carried. (December 8, 2018) WNAXLP

NOTICE SETTING TIME TO HEAR APPLICATION AND DEADLINE FOR FILING CLAIMS (INFORMAL ADMINISTRATION CASE NO: 18-PR-86

STATE OF WISCONSIN, CIRCUIT COURT, GREEN COUNTY. IN THE MATTER OF THE ESTATE OF: DONALD W. LEPPER, SR. PLEASE TAKE NOTICE: 1. An application for informal administration was filed. 2. The decedent, with date of birth June 10, 1940 and date of death November 1, 2018, was domiciled in Green County, State of Wisconsin, with a mailing address of 1920 16th Ave., Monroe, WI 53566 3. The application will be heard at the Green County Justice Center, Monroe, Wisconsin, before Gloria Baertschi, Probate Registrar, on January 7, 2019 at 8:30 a.m. You do not to appear unless you object. The application may be granted if there is no objection. 4. The deadline for filing a claim against the decedent’s estate is March 8, 2019. 5. A claim may be filed at the Green County Justice Center, 2841 6th Street, Monroe, Wisconsin. 6. This publication is notice to any persons whose names or address are unknown. Gloria A. Baertschi Probate Registrar December 6, 2018

Lance A. McNaughton Duxstad & Bestul, S.C. 1112 17th Ave. P.O. Box 737 Monroe, WI 53566 608-325-4924 Bar Number 1032036

(December 8, 15, 22, 2018) WNAXLP